- Forms are changing almost every year, thus it is recommended to download the current version of forms here.
- Progress report - it is actually a modified Table of outputs and activities, with brief description of the implemented activities + proposed changes or justification for non-compliance of some activities. Together with the Progress report, a Ethape plan is submitted as well – whith just notes regarding assumed period of the activities‘ implementation. The Progress report and the Ethape plan should be submitted till July 31st.
- Changes of the project (in fact of the Budget or Tables or activities, or both) should be submitted to the CzDA till November 15th. The request for the project changes should be addressed to the CzDA director, should contain basic project information (project name, number and implementer name) and has to be assigned by the rector. To the request letter, proposal to Budget / Table of activities and outputs change must be attached, together with the written justification for the changes. The budget changes must be requested in the case of 10% difference of the cost distribution in the particular budget section (such as Personal costs, Travel costs, Equipment, Direct project costs, Services, etc.), comparing to the proposed and approved budget attached to the Contract. For example, if travel costs in the contract are 50,000 CZK, the request for budget changes must be applied when thereal costs were above 55,000 CZK or less than 45,000 CZK. Changes of activities are more complicarted, i tis highly recommended to discuss all possible changes with the responsible person for the project at the CzDA.
- Final Report - a comprehensive report for the whole year based on the required forms. The core of the report is detailled description of the activities implementation, contribution to the objectives‘ fulfillment, problems, etc.. Furthermore, a financial report (approved budget + real costs) and other relevant annexes according to the project activities (eg.: training reports, participants lists , training materials, declarations of donation, photodocumentation, etc.) are attached. The report should be submitted to the CzDA till February 15th, nevertheless it is recommended to submit the report earlier – in order to accelerate the process of reconciliation the next year project request approval.
- Request for subsequent year of implementation (valid for ongoing projects) should be submitted together with the final report to speed up the approval process. In addition to the Request form, Budget and Table of activities and outputs for the current year should be attached.
